Administrator, Importing and Exporting Data
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Import Employees

Introductions:  Want to add more than 5 employee at a time? Another option for adding employees to the  system is to use the employee import feature. Follow these instructions below!

Step One:  Select the Manage Employees Link that is located within the Review Process tab.

Step Two:  Click on Import Employees link.

Step Three:  Select the Import Zip File icon to have access to the excel employee import file and instructions.

Step Four: Fill in all pertinent employee information.

Note: Excel spreadsheet will not be highlighted with the required fields

The required fields are the following:

  • First Name
  • Last Name
  • Email– Used by the system to send any automated notifications your organization may be using.

Note: If an employee does not have a valid email address, you may add a fictitious address to fulfill the system requirement. We recommend something like user1@yourcompanyname.com.

  • Hire Date
  • Location
  • Department
  • Job Title
  • User Roles- Roles must already been setup onto the system prior to assigning it to a user.

Note: It is a best practice to design your roles such that it is only necessary to assign one role to each employee.

  • Manager Username(s)-This field establishes the hierarchical reporting  relationship for performance appraisals. Each employee must have a manager in order to be reviewed.
  • Username-Used by the employee to log into the system and must be unique.

Optional  Fields

  • Introductory Period End Date –If you would like to include a probationary review period for a user, enter the end date of the probationary review period
  • Employee ID -An employee identification field.
  • Password- If you don’t enter a password the system will auto- generate one.
  • Salary- Add the employee hourly rate or salary amount (only visible with the Compensation module turned on)
  • Wage-Enter 1 for Salary or 2 for Hourly
  • Status- Field to Deactivate a User (key: leave blank or enter 1 to keep a user active and enter 0 to deactivate the user)
  • Change Email– Use this field for existing system user to change the User’s Email address, enter the new address here (note: this will change the user’s login to the new e-mail address if email format is used)

Step Five:  Once the data is added onto the excel spreadsheet select Choose File to select the excel spreadsheet and select upload to import into the system.